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Data Protection Policy (DPP)

Data_Protection_Policy_DPP_EN.pdf

Data Protection Poliy

Protection of your data

We, HERTLING GmbH & Co. KG take the protection of client details very seriously and implement the provisions of the EU General Data Protection Regulation (DS-GVO) and other legal requirements for the protection of clients‘ personal data in the context of Article 4 No. 1 DS-GVO in carrying out and concluding contracts. The information is only passed to selected agents in so far as the latter are appointed by us. The data is not sold or passed to any other third party. We wish to point out that the transmission of data in the Internet (for example when communicating by email) may be subject to security vulnerabilities. We are therefore unable to guarantee the absolute 100% secure protection of the data against access by unauthorized third parties. At the end of the retention period required by tax and commercial law data will be removed. We would like to draw attention to Article 12 ff DS-GVO in respect to the rights of those affected.

Privacy declaration

In the context of the General Data Protection Regulation and the Federal privacy law, the responsible position is: Hertling GmbH & Co. KG

Legal basis to process private information

Article 6 paragraph 1 a DS-GVO serves as the legal basis for us to seek the agreement of an affected person for the use of private information to undertake processing. Article 6 paragraph 1 b serves as the legal basis to process private information in order to discharge a contract where the affected person is the contract partner. This also applies to measures that are required for pre-contractural processes.

Article 6 paragraph 1 f DS-GVO serves as the legal basis for the processing of private information that our company has been commissioned to undertake in order to conclude a legal obligation.

Article 6 paragraph 1 f DS-GVO serves as the legal basis for processing in order to safeguard a justified interest within our company or a third party. The basic rights and freedoms of affected parties are not outweighed by the firstmentioned interest.

Summary of general information

As you enter our website a variety of information will be collected automatically. This information, consisting of server log files, includes the type of web browser and the operating system used, the domain name of your internet provider and similar information. This is material that makes no inferences in respect to your identity. This information is technically necessary in order to deliver the information requested accurately and are a necessity in the use of the internet. Anonymous information of this kind is analysed statistically by us in order to optimise our internet site and the technology that supports it.

In order to ensure the security of your information we use current technology encryption standards (eg SSL) with HTTPS.

Contact page

If you contact us through the contact page on our website, the information you provide will be stored in order to answer the query as well to enable a response to any follow-up matters.

The legal basis for the processing of information that is provided in the course of transmitting an email or through a contact form is Article 6 paragraph 1 DS-GVO.

Deletion and/or locking of information

We maintain the provisions of data protection and data minimisation. We store your personal data only for the period of time that this is necessary to achieve the the herein named purpose or as required by the retention periods of various laws. Following the conclusion of the applicable purpose, for example the expiry of this period of time, data is routinely blocked or deleted in accordance with legal requirements.

Data protection for job applicants and in the job application process

The employee responsible for job applications processes the private information of applicants in order to finalise application procedures. Processing occurs by electronic means providing an applicant has delivered the relevant application documentation electronically, for example by email. If the responsible employee concludes an employment contract with an applicant, the information provided will be stored in accordance with the relevant legal regulations. If the responsible employee does not conclude an employment contract with the applicant, the application documentation will automatically be deleted six months after advice regarding the rejection of the application has been given, provided the responsible employee has no other justifiable reasons for retention. Other justifiable reasons may for example, be a requirement for evidence in a process in accordance with the general equality law (AGG).

Cookies

To an extent cookies are used on our website. Small text files exist within this routine technology that are stored on your device. These cookies facilitate your visit to a website and make it more comfortable and safer. Cookies also serve to to be able to tailor a website to the interests of a visitor or on the basis of statistical evaluation to enhance the experience.

You can determine yourself whether to use or not use browser cookies. Please note that the functionality of websites may be limited or access disallowed if cookies are not permitted.

Use of Google Analytics

This website uses the functions of the web analysis service Google Analytics. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called ʺcookiesʺ. These are text files that are saved on your computer and enable an analysis of your use of the website. The information derived through your use of the website is normally sent to a Google server in the USA and is stored there.

The storage of Google Analytics cookies is undertaken on the basis of Article 6 Paragraph 1 DS-GVO. The website operator has a justified interest in the analysis of user practices in order to optimise both its website and its advertising.

IP Anonymisation

On this website we have activated the IP Anonymisation function. Consequently, within member states of the European Economic Area  and in other contractual states of the Agreement on the European Economic Area your IP address will be abbreviated by Google. Only in exceptional cases would the full IP address be transmitted to a Google server in the USA and abbreviated there. On behalf of the operator of this website Google uses this information to evaluate your useage of this website, to put together reports of website activity and to provide other services to the website operator related to the use of the website and the internet. The IP address provided through your browser to Google Analytics will not be associated with other records that Google may have.

Browser Plug-in

You can prevent the storage of cookies through an appropriate setting in your browser software. However, please note that in this event you may not be able to use the full functionality of this website. Further you can prevent the capture of the data generated through the use of this website and the processing of this data by Google (including your IP address) by downloading and installing the following browser plug-in: Google Analytics Opt-out Browser Add-on

Objection to the collection of information

You can prevent the capture of your information by Google Analytics by clicking on the link below. An opt-out cookie will prevent the collection of your data during future visits to this website: Deactivate Google Analytics

Further information regarding the management of user data by Google Analytics can be found in the Google privacy declaration at https://support.google.com/analytics/answer/6004245?hl=de.

Google AdWords

Our website uses Google Conversion Tracking. If you arrive at our website from a Google advertisement a cookie will be installed on your computer. The Conversion Tracking cookie will be set if a user clicks on an advertisement switched from Google. After 30 days these cookies expire. They are not used for personal identification. If the user visits certain pages of our website and the 30-day period has not yet expired we as well as Google can recognise that a user has clicked on the advertisement and has been redirected to this page. Each AdWords customer receives a different cookie. In this way cookies cannot be followed from the websites of AdWords customers. The information collected by conversion cookies serve the purpose of compiling conversion statistics for AdWords clients who have decided to utilise conversion tracking. Clients are provided information about the total number of users who have clicked on an advertisement and were then redirected to a site that contains a conversion tracking tag. However, they are not provided with any information that can identify a user.

If you do not want to participate in tracking, you can deny the activation of a cookie, for example through settings in your browser where you can deactivate cookies in general or set up your browser so that cookies are blocked by the domain name “googleservices.com”.

Your rights for information, corrections, lockouts, deletion and appeals

You have the right in accordance with Article 13 ff DS-GVO at any time to receive information about your private data that we have stored. You also have the right to correction, blocking or deletion of your personal information so far as this information is not required to complete any business with you and this is not in conflict with any legislative archiving requirements. Please refer your enquiry to our privacy agent. You will find the contact details at the bottom of this page.

So that the blocking of data can be actioned at any point, for control purposes this data must be contained in a specialised data file. Any changes you require or the recall of consent can be undertaken by us for future effect following appropriate advice to that effect from you.

Changes to our privacy provisions

We reserve the right to adjust our privacy provisions from time-to-time so that they conform to current legislative requirements or to make amendments to our services in respect to privacy provisions to take account of new services upon their introduction. Upon your renewed visit, the new privacy provisions will apply.

Questions to our privacy agent

If you have any questions about privacy, please send an email or directly contact our privacy agent at

datenschutz(at)hertling.com